Staff Technology Support Center
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Tip of the WeekOctober 6th, 2017
Google Drive gives you the ability to create file server-like folder hierarchies that users can see within their own My Drive section. If you wish to create an overall company folder system within Google Drive though, we recommend taking some time to think about folder permissions.
If you give all users Edit permissions - ie you allow "people within cps.edu can find and edit" - then all users will be able to "move" files and folders. Instead, consider setting the top level folder to View only - ie you allow "people within cps.edu can find and view" - and then decide on sub-level folder permissions by users or email groups. A folder permission is set exactly like a document permission. Select the folder in Google Drive/Doc view and choose More --> Share. Under Who has access set the Edit / View permissions, and add any individuals or groups you need. One word of caution, if you have already set up a folder hierarchy - changing folder permissions will change the general permissions of any sub-folder and document that has not been specifically set. To clarify, if you have documents or sub-folders that have had general permissions changed from the default setting, the permissions will not change, and any individual sharing settings will be remain the same. But any sub-folders and documents that have not been specifically set will inherit the new higher level folder setting. If you are working on a folder hierarchy that is already in place, we recommend starting with the lowest level folder and working up so that permissions are specifically set before you set the top level. Provided By: gsuitetips.com |
